C-CORE INC.

Executive Director

 

The Executive Director has overall responsibility to ensure that program objectives are clearly stated and that program activities are focused on achievement of stated goals. The executive Director reports to the Board of Directors and has primary responsibilities of supervision of program personnel and setting the overall tone for the program.

As Project Director, the Executive Director has the day-today responsibility of managing the program. The Executive Director implements the policy directives emanating from the Board of Directors and assumes the overall leadership role in guiding all administrative, fiscal, treatment, counseling, and community oriented program activities. The Executive Director is responsible for the following specific areas of the program:

 

• Program Planning, Development, and Evaluation

• Fiscal Management

• Environment

• Personnel

• Confident Records and Files

• Reports

• Other Duties as Assigned

 

Responsibilities: Program Planning, Development, and Evaluation

 

It is the Executive Director’s responsibility to plan and develop programs as funded by the funding agencies and approved by the Board of Directors. The main planning, development, and evaluation functions include:

• Initiation or change of policy of program or funding allocations as directed by the Board to be submitted to the granting agencies.

• Public relations, including all requests for technical assistance.

• Cooperation with the court system and law enforcement agencies in development of a course of action for first-time and repeat criminal offenders.

• Development of agreements with referral agencies and treatment programs.

• Developing and implementing evaluations of program goals, and objectives.

• Developing goals and objectives for consideration by the Board.

• Providing and being responsible for meeting all technical assistance requests.

• Provide Board with updated program changes.

Further implementation and guidance of the Executive Director’s duties and responsibilities will be found in the by-laws of the corporation.

 

Responsibilities:     Fiscal Management

 

The Executive Director shall assist, advise, and act for the Board of Directors in the following:

• Develop an annual budget for review and approval by the Board; ensure that expenditures are within the budgeted amounts; and prepare budget revisions as needed through the year.

• Sign checks on behalf of the agency with a second, authorized signature by a member of the Board of Directors required on all checks, notes, drafts, and demands for money. All expenditures require the approval of the Executive Director.

• Authorize purchase orders, vouchers, and payments within parameters set in the by-laws.

• Maintain an inventory of agency property and protect all such property.

• Administer contracts as approved by the Board.

 

Responsibilities: Environment

 

The Executive Directors responsible for ensuring the following environmental standards are met:

• Establishment of an environment that enhances the positive self-image of the client and staff and preserves human dignity.

• Equipping and maintaining an environment that ensures the health and safety of the client and staff

• Counseling clients in any component of the treatment program, individually or in special groups.

• Ensuring documentation of planned programs consistent at all times with the needs of the clients for social, educational, and recreational activities.

• Equipping and maintaining a safe vehicle for transportation of clients.

 

Responsibilities: Personnel

 

The Executive Director is authorized to transact all personnel actions subject to the Personnel Policies and Procedures (Personnel Manual), and to report such actions as necessary to the Board. The Executive Director is responsible for:

• Recruitment, hiring, staffing, and supervision of department heads and other personnel not under the supervision of department heads.

• Being available for counseling staff.

• Ensuring that performance evaluations of all staff are completed according to the Personnel Manual.

• Determining the need for travel and training of all employees, and approval or denial of staff travel and training budget approved by the Board.

• Promotion, demotion, disciplinary action, and exit interviews, in accordance with the Personnel Manual.

• Annual review and update of Personnel Manual and all job descriptions for Board consideration.

 

Responsibilities: Confidential Records and Files

 

All records, reports, and other materials relating to clients shall be kept in a locked file under the direction of the Executive Director. The responsibility for keeping accurate and complete records as prescribed by the law, the funding agencies, and policies rests with the Executive Director. The following shall be kept and made available to authorized individuals or agencies:

• Client records of all treatment components including an individual treatment plan, goals, and objectives; provision for continued assessment; basis for development of treatment plan, goals, and objectives,  with method of implementation; and final progress evaluation including a discharge summary.

• Specific records as may be required by funding agencies or directed by the client.

• Personnel files, including employees files, timesheets, performance evaluations, salary schedules, job classifications, petty cash records, and telephone and travel logs.

• Continual documentation of program expansion, alteration, and deletions as required by funding agencies and accrediting authority.

 

Responsibilities: Reports

 

The Executive Director is responsible for all reports required by funding sources or the Board of Directors. Such reports include, but are not limited to, the following:

• Monthly narrative (executive Director’s report)

• Monthly statistical reports

• Quarterly progress evaluation

• Minutes of all staff meetings

• Copies of all state, federal, and local inspection reports

 

Other Duties as Assigned

 

The Executive Director shall perform other duties as prescribed by the C-CORE Board of Directors.

Delegation of Authority

The Executive Director may delegate duties, responsibilities, and authority to carry out functions within the parameters of the Personnel manual.